VISIT

@__nurturebynature__

JOB TITLE: Studio & Gallery Assistant

Location: Remote (U.S.) — preference for candidates within driving distance of Burlington, VT for occasional on-site support
Type: Part-time (2–3 days/week, 9am–4pm EST)

ABOUT THE ROLE

We’re seeking a highly organized, detail-oriented, and reliable Studio & Gallery Assistant to support the operational systems of a growing interior design studio and gallery space.

This role is the operational backbone of the studio — focused on calendar management, inbox oversight, digital organization, and maintaining structured workflows across active projects. Occasional on-site support may be needed for events or gallery activations.

You will work closely with founder Kate Swanson, providing trusted administrative support to ensure timelines, communication, and internal systems remain aligned and efficient.

This is a non-creative, operations-focused role. Ideal for someone who thrives in structure, loves detail, and brings calm clarity to a dynamic environment.

KEY RESPONSIBILITIES

Scheduling & Project Coordination

• Manage and maintain Kate’s calendar, meetings, and appointments

• Coordinate scheduling with collaborators, vendors, and studio clients

• Track and support timelines for active design projects and exhibitions

• Assist with administrative preparation for launches, shows, and meetings
  

Inbox & Communication Flow

• Monitor and organize primary studio inbox (Gmail)

• Flag tasks, follow-ups, and deadlines

• Assist with responses to collaborators, clients, and general inquiries

• Maintain a calm, professional tone aligned with the studio’s voice
  

Operational & Administrative Systems

• Maintain digital file organization and shared documentation

• repare and quality-check client presentation materials

• Track samples, orders, procurement, and deliveries

• Maintain accurate gallery inventory records

• Update and refine internal systems and process documentation

• Support sourcing and material research as assigned
  

QUALIFICATIONS

• 1–3 years in administrative, operations, project coordination, executive support, or studio management roles

• Excellent Google Workspace skills (Drive, Docs, Sheets, Gmail)

• Strong follow-through and clear written communication

• High integrity and ability to manage confidential information

• Must be available during Eastern Time business hours

• Available for occasional evening events with advance notice
  

SCHEDULE

• 2–3 days per week (9am–4pm EST)

• Flexible scheduling within those hours

• Occasional evening events (paid separately)

• Potential for role growth over time
  

TO APPLY

Please email kate@n-by-n.com with:

• A brief note about why this role resonates with you

• Your resume or overview of relevant experience